Lesson: 11323 Title: Acting Capacity Request

Process: Acting Capacity Request

Objective: Process Voluntary and Involuntary Termination requests

Update job Information
1.1.3.2.3 Acting Capacity Request
Roles	Transaction	Approve Workflow	Deny Workflow
Employee	Employee Validates and updates competencies and accomplishments Receive an email notification for Acting Capacity Approval
Manager/Supervisor	Complete online form and attach required documentation Receive an email notification for Acting Capacity approval
Administrative Official	Complete online form and attach required documentation Validate that the required documentation is attached Approve or Deny the Acting Capacity form Receive an email notification for Acting Capacity approval	Approve the Acting Capacity request	Deny the Acting Capacity request and add a reason
Class and Salary Analyst	Review request and validate Employee qualifications	Approve the Acting Capacity request	Deny the Acting Capacity request and add a reason
Class and Salary Manager	Validate the Request Create an Acting Capacity record	Approved the Acting Capacity request	Deny the Acting Capacity request and add a reason
Inputs:	Complete the online Acting Capacity form and attach required documentation
Outputs:	Email notification for Acting Capacity Approval
* Initiates process

Process Details

Employee validates and updates competencies and accomplishments. When the process is complete, an email notification will be received for Acting Capacity Approval.

Manager or Supervisor completes an online Acting Capacity form with the attached required documentation and sends it to the Administrative Official for approval. The form has the Manager�s declaration for the review of the Employee�s minimum qualifications. When the process is complete, an email notification will be received for the Acting Capacity Approval.

Administrative Official completes an online Acting Capacity form with the attached required documentation and approves or denies the request. When the process is complete, an email notification will be received for the Acting Capacity Approval.

Class and Salary Analyst reviews the approved request from the Administrative Official and validates that the Employee meets the qualifications. Then approves or denies the request.

Class and Salary Manager validates the request and approves or denies. Then creates an Acting Capacity record for the Employee that sends an email notification to the Administrative Official, Manager and Employee.

Process Exceptions and Errors: TBD (here we include any errors users may encounter)

Knowledge and Skill Level: Each role has a certain level of responsibility in the process. Employees should aim at understanding the processes per their role and become skillful in applying their knowledge to complete transactions efficiently and with minimal errors. To guide you in understanding what your level of knowledge and skill to aim for based on your role refer to the table below. Also, below, is a table with descriptions for each level.

Position Management	1 = Fundamental
	2 = Intermediate
Acting Capacity Request	3 = Comprehensive
Roles	Knowledge and Skill Level
Employee	1
Manager/Supervisor	2
Administrative Official	2
Class and Salary Analyst	3
Class and Salary Manager	3

Level	Description
1	Fundamental – high-level understanding of process, basic ability to do tasks in CONNECT with some or no support, and may refer to a liaison for assistance.
2	Intermediate – full understanding of their individual role functions within a process and is proficient enough to operate effectively under minimal assistance. Has understanding of previous process tasks performed and the impact downstream.
3	Comprehensive – full understanding of process, related roles, activities and tasks performed to complete the process. Comprehensive ability of role functions within the process with no assistance. Ability to perform other tasks related to other roles within the process.